On The Day Coordination

This scheme is designed to be free from worries about the orchestration of details on wedding day and just merely enjoy the once in a lifetime celebration!

This is where WORKZONE comes in.  We shall focus on providing day-of services for the event and execute all the essentials designed to create a remarkable celebration.

PRE-WEDDING PLANNING

Ø     Unlimited consultation from the day an agreement is signed.

Ø     Establish timelines for the ceremony/ reception / vendors.

Ø     Confirm and finalize agreement/contract with vendors.

Ø     Ceremony & Reception sites ocular and planning.

Ø     Review program designed.

PRE-WEDDING FINALIZATION & PREPARATION

CEREMONY PLANNING:

Ø     Ceremony Site Screening in consideration of client’s requirements

Ø     Ensure that the ceremony site is well set-up in accordance to the Bride/Groom preferences/specifications

Ø     Plan the ceremony particulars in conjunction with the Bride/Groom and Officiant

Ø     Assistance in preparation of misalette, selection of readings, etc.

Ø     Orchestrate rehearsals

Ø     Assistance in processional, recessional and seating arrangements

Ø     Ensure proper flow of the ceremony.

Ø     Assistance in ceremony decors and bouquet distributions

Ø     Assistance on pictorials

Ø     Handle last minute details and emergencies to ensure a seamless ceremony

RECEPTION PLANNING:

Ø     Oculars and screening of reception venue

Ø     Review food service preparation and agreement

Ø     Coordinate all the activities/programs with the bride/groom and suppliers.

Ø     Guide the guests to reception location, if necessary

Ø     Orchestrate line-up of bride/groom and the entourage for the grand entrance

Ø     Assist and supervise reception set-ups and designs:

·       table settings, seating plans, registration table, flower arrangements, entertainment systems set-up, place cards, gift table, favors and souvenir items distribution assistance, cake table set-up, etc.

·       ensure availability of cake knives & toasting flutes/glasses and other logistics

·       ensure security of gifts

Ø     Ensure that the established timelines with the suppliers are carried out

Ø     Coordinate with the emcee/s and entertainment coordinator  

Ø     Act as point-of-contact before the ceremony, all through the reception.

Ø     Assist on pictorials

Ø      Have “Emergency Kit” ready

GUEST RELATION PLANNING:

Ø     Review Hotel negotiations

Ø     Supervise room reservations for bride/groom and guests.

Ø     Arrange for bride/groom transportation from the hotel to the ceremony site

Ø     Assist on photo sessions

Ø     Direct guests to ceremony site and reception venue

Ø     Assist guests to their designated sits at the ceremony site and reception

ON THE DAY COORDINATION

Ø     Ensure prompt arrival of vendors as set on timelines/call time (at the hotel/residence, ceremony site and reception)

Ø     Communicate & coordinate wedding day assignments/tasks

Ø     Perform established timelines, program and assistance

·       As indicated on the Ceremony and Reception planning

Ø     Assist on pictorials (ceremony site, reception venue, hotel/s)

Ø     Assist on hotel preparations and transportation.

Ø     Assist on transporting of paraphernalia

Ø     Ensure Backup plans when necessary

Ø     On-site Bridal “Emergency Kit” at hand

FINAL WRAP-UP OF EVENT

Ø     Assistance on securing and transporting of gifts and other paraphernalia

Ø     Assistance on final payments/gratuities as necessary.

Ø     Assistance on returning of rented items.

Ø     Final inspection of the venue to ensure that nothing was left behind.

PHP 10, 000.00 FOR 100 TO 200 GUESTS

        PHP 15, 000.00 FOR 100 TO 200 GUESTS